A Guide for schools and teachers



Offer to sponsor a two to four year instrumental music programme, to any children who can be catered for by any school which meets the criteria of the trust , and which they feel will benefit from their involvement, and will actively encourage their pupils to participate and provide ongoing support for the trust and teachers. The programme will run from year five in the sponsored school.


The school will recognise the widespread educational advantages of the scheme,

  • Musical
  • Academic
  • Behavioral
  • Social

Will make available a staff member to work on an ongoing basis with the Trust’s teachers to implement the objectives of the trust.

Will provide teacher aide support when necessary.

Will provide performance opportunities.

Will provide teaching space(s) and basic facilities.


Provide a programme of tuition that both challenges and caters for the varying abilities of the pupils.

Where a team of teachers is appointed, teach on the same day, with group lessons, and to assist actively with the ensemble.

Where one teacher is appointed, they will work out a timetable for tuition and ensemble playing that enables them to work effectively.

Issue reports to students at the end of terms 2 and 4.

Provide agreed progress and achievement report for the board in Terms two and four. (All other reports should be available to the Trust.

Provide reports to the schools regarding student’s progress and record of achievement, attitude and progress, on an agreed regular basis to be negotiated with the school.

Will be available where possible to assist with out of school activities, e.g. concerts, parent evenings.



Will provide the partnership school with music teacher(s) capable of providing a suitable programme of tuition. The appointed teacher(s) will in their opinion be suited to working with primary pupils in a low decile school, and have empathy with the objectives of the trust.

Two or three teachers may be appointed to one school, or one teacher who is able to provide the total programme.

Will be responsible for paying the teachers a fee agreed upon by both parties.

Will provide instruments to pupils free of charge, and any resources that the teachers see as necessary. This may be done in partnership with others.

Trust members may wish to visit the school occasionally to “hear the work in progress” and of the “joys and concerns of the school and teachers”.

The Trust will retain the right to suspend or curtail the scheme at any time if major shortcomings are identified which in the Trust’s opinion cannot be easily rectified.


Will make available a staff member who is responsible for providing ongoing liaison with the music teacher(s) and the trust, and assist with all administration matters.

Will provide time in school hours for the programme.

Provide suitable teaching space(s).

Assist with the selecting pupils to participate in the programme.

Provide the music teachers with an annual calendar of school events.

Can report to the Trust any concerns it may have with the running of the programme.


Assist with the selection of pupils, by providing any information about academic achievement, work habits, social interaction with class mates, behavior, and family background that they consider useful knowledge for the music teachers.

Liaise weekly with the team leader or music director.

Be responsible for pupil attendance, issuing reminders about bringing instruments and music to lessons, following up on absentees.

Provide information about bell times, class testing, sports days, out of school trips etc, that may affect the music tuition.

Be aware that some music teachers may have tight and/or inflexible timetables.

Responsible for all correspondence with parents – i.e. contracts, commitment, attendance, care of instruments.

Providing parents with notices regarding trips, concerts, out of school activities.

Organising parent/teacher support and transport for out of school activities.

SELECTION OF PUPILS: (Some suggested guidelines)

Explain and encourage all prospective year 5 pupils to be part of the scheme, band or orchestra. Communicate the need for commitment, regular practice, care of instruments, being punctual for lessons.

Where possible have pupils demonstrate the instruments available. This is easier in a school where there is already a scheme in place.

Encourage pupils to talk to parents about their involvement in the scheme.

Invite pupils to write a letter giving their reasons as to why they should be chosen to be part of the scheme.

Teacher in charge to vet applications for suitability, taking into account school work habits, previous commitment to extra- curricular activities, home situation.

Where there are more applicants than places available have the music teachers conduct a formal musical aptitude test. This will give the school some formal guidelines as to selection criteria.

Invite parents and pupils to meet teachers who will talk about the scheme, demonstrate the instruments, and answer questions. Teachers will explain their reasons for placing a child on a particular instrument, e.g. size, balance of the ensemble (band or orchestra).

Stress the importance to parents of attending this meeting. No attendance – your child may miss the opportunity to participate. (A grandparent, relative or older sibling would be accepted.)


The teachers will have, or be required to obtain a current practicing certificate in accordance with the Ministry of Education regulations.

Where there is more than one teacher in the school, one is to accept the role of “teacher in charge” and/or music director.

The teacher in charge/music director is to liaise with the school and trust and to pass on any necessary information to the rest of the team. To provide members of the team with an annual calendar of events.

If part of a team, to work together to plan a programme of tuition, that takes into account that all pupils will play together as an ensemble from the beginning. To be prepared to take an active part in the ensemble lesson, either as a player, or conductor.

Where there is a team, to be able to teach on the same day/time.

Where one teacher is appointed, they are solely responsible for planning tuition and ensemble music and will act as music director.

Where there is one teacher, work out a timetable of tuition/ensemble rehearsal that enables them to achieve the goals they have set.

To draw up a contract, signed by pupils and parents, on care of instruments and commitment to lessons. Contracts are to be kept by the school.

To instruct pupils from the beginning of the importance of the care on instruments.

To advise the teacher in charge of any concerns regarding a pupil (Commitment, state of the instrument, behavior or attitude to the group or teacher.)

To keep a roll of attendance.

To write formal reports on pupils as per an agreed formula.

Agree on a timetable of performance opportunities for the year.

To plan an annual concert involving all “trust” schools in the area.

To suggest ways that the pupils may enjoy concerts or workshops by outside professional groups, (APO children’s concerts, visits by professional ensembles, interaction with other school music groups.)

To actively promote the work of the trust.

To undertake an annual Performance Appraisal.

Teachers are appointed at the discretion of the Trust, and contracts may be terminated if there is any breakdown in the relationship between the two parties.

In entering into any agreement with the teachers, the Trust expects that it can fund not less that one year’s activities. Should the Trust’s financial situation change it may have to constrain or terminate programmes.